Privacy Policy

On this page you can read how we handle personal data, why we process certain information and what rights apply to you.

1. Who we are

Hotel Alliantie Nederland is responsible for the processing of personal data through this website.

Stichting Nederlandse Hotel Alliantie
Hendrik ter Bruggenstraat 3
2231 BW Rijnsburg
The Netherlands
E-mail: info@hotelalliantie.nl
Phone: +31 (0)6 10733643
Website: https://hotelalliantie.nl

2. When this privacy policy applies

This privacy policy applies to all personal data we process through our website, for example when you contact us, complete a form, subscribe to a newsletter or visit our website.

3. Which personal data we process

We only process personal data that is relevant to the purpose for which it is provided or collected. This may include:

• first and last name
• organisation or company name
• e-mail address
• phone number
• IBAN or bank account number
• billing e-mail address
• invoice details
• the content of a message, request or explanation
• technical data such as IP address, browser data and device information
• information about the use of the website
• data entered through forms or newsletter subscriptions

4. Why we process personal data

We process personal data for the following purposes:

• to respond to contact requests
• to process participation requests
• to process strategic partnership requests
• to contact individuals following a form submission
• to manage participant administration and, where applicable, invoicing or direct debit collection
• to send newsletters or updates to individuals who have subscribed
• to ensure the website functions properly and remains secure
• to gain insight into website usage and improve the website
• to comply with legal and administrative obligations

5. Legal basis for processing personal data

We only process personal data where there is a valid legal basis for doing so. Depending on the situation, this may include:

• consent, for example when subscribing to a newsletter or accepting analytical cookies;
• the performance of an agreement or taking steps prior to entering into an agreement, for example in relation to participation or strategic partnership requests;
• compliance with legal obligations, for example administrative or tax obligations;
• legitimate interest, for example for website management, security and improving our services, provided this is proportionate to the privacy interests of the individuals concerned.

6. Forms and contact requests

When you contact us through our website or complete a form, we process the information you provide in order to handle your message, request or registration.

This may include forms related to:

• participation
• strategic partnership
• newsletter subscriptions
• other contact requests

Depending on the form, we may process the following information:

• first and last name
• organisation or company name
• e-mail address
• phone number
• billing e-mail address
• company name on invoice
• the content of a message or explanation

We only use this information for the purpose for which it was provided, such as handling a request, contacting you, processing a registration or managing administration and invoicing.

7. Newsletter and e-mail updates

When you subscribe to our newsletter or other e-mail updates, we process the information you provide for this purpose, such as your e-mail address and optionally your first and last name.

We use Mailchimp to send newsletters. As a result, the information you provide when subscribing to the newsletter is processed through Mailchimp.

You may unsubscribe at any time via the unsubscribe link included in the e-mail or by contacting us directly.

8. Cookies en websitegebruik

Our website uses cookies and similar technologies. More information can be found in our separate cookie policy.

To manage cookie consent, we make use of Complianz. Through this tool, the cookie preferences selected via the cookie banner are registered and managed.

We also use Google Analytics to gain insight into website usage and improve website performance. Where consent is required, we request this through the cookie banner.

9. With whom we share personal data

We do not retain personal data longer than necessary for the purpose for which it was collected, unless we are legally required to retain certain information for a longer period.

In practice, we apply the following general retention periods:

• contact requests and form submissions: no longer than necessary for handling and follow-up
• data related to participation or strategic partnerships: for as long as necessary for administration, execution and follow-up
• newsletter data: until someone unsubscribes
• analytical data: according to Google Analytics settings
• administrative and invoice data: as long as legally required

10. Transfers outside the EEA

Some of the service providers we use may process personal data outside the European Economic Area (EEA). This may apply, for example, to Mailchimp and Google.

Where personal data is processed outside the EEA, we ensure that appropriate safeguards are implemented where legally required.

11. How long we retain personal data

We do not retain personal data longer than necessary for the purpose for which it was collected, unless we are legally required to retain certain information for a longer period.

In practice, we apply the following general retention periods:

• contact requests and form submissions: no longer than necessary for handling and follow-up
• newsletter data: until someone unsubscribes
• analytical data: according to Google Analytics settings
• administrative data: as long as legally required

12. Security

We take appropriate technical and organisational measures to protect personal data against loss, misuse, unauthorised access or unwanted disclosure.

13. Your rights

You have the right to:

• request access to the personal data we process about you
• request correction of inaccurate data
• request deletion of your data
• request restriction of processing
• object to the processing of your data
• request transfer of your data
• withdraw previously given consent

You also have the right to file a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).

14. Contact

Voor vragen over deze privacyverklaring of over de manier waarop wij persoonsgegevens verwerken, kun je contact opnemen via:

Stichting Nederlandse Hotel Alliantie
Hendrik ter Bruggenstraat 3
2231 BW Rijnsburg
The Netherlands
E-mail: info@hotelalliantie.nl
Phone: +31 (0)6 10733643
Website: https://hotelalliantie.nl

15. Changes

We may update this privacy policy from time to time. The most recent version will always be available on this page.

This Privacy Policy was last updated on 04/04/2026.